Index
 
Kings Regulations & Admiralty Instructions - 1913

Chapter XLIV

Victualling Instructions

SECTION   PAGE
I. Allowance of Provisions 584
II. Messing Allowance 590
III. Supplies, &c., of Victualling Stores 591
IV. Issues and Returns 599
V. Losses 604
VI. Accounts 605

SECTION I. ALLOWANCE OF PROVISIONS.

1682. All persons belonging to the Royal Navy or Marines, however borne, are to be victualled in the following manner:

  1. Officers, except commissioned warrant officers and warrant officers, are to receive an allowance of 9½d. per diem in lieu of victuals in kind. They are also to be credited on the ledger with an allowance of ½d. per diem in lieu of the spirit ration. These allowances are not to be paid when officers are on leave for upwards of 48 hours, or when they are on compensation, or victualled by the Crown.
  2. Commissioned Warrant Officers and Warrant Officers are to be allowed the option of receiving an allowance of 9½d. per diem in lieu of victuals, in addition to the spirit ration in kind, or grog money in lieu according to the scale laid down in Appendix XVI., Part II., or of being victualled as provided for in clause (b). Such option is to apply to all members of the mess, and having been exercised, is not to be varied until the beginning of the following quarter.

  3. Petty Officers, Seamen, and Marines are to receive the standard ration laid down in Appendix XVI., Part I., together with a messing allowance of 4d. per diem, which is to be credited to the mess to which they belong, as provided for in Article 1699.
  4. Officers' Stewards and Cooks when formed into a separate mess are to be victualled in the same manner as seamen; when included in officers' or warrant officers' messes whose members receive the allowances laid down in clauses (a) and (b) they are to receive the same allowance as commissioned warrant officers and warrant officers in addition to the spirit ration in kind or grog money in lieu. (Ses 1695.)
  5. Boy Artificers, Boys and Youths in sea-going training ships, and Boys formed into separate messes in other ships (see 852) are to receive the ration laid down in Appendix XVI., Part I. (a), note h, together with a messing allowance of 4d. per diem, credited to their mess as prescribed by .Article 1699.
  6. Boys in Stationary Training Ships, or in training establishments on shore, are to be victualled in accordance with the Training Service Regulations.
  7. Messing Allowance on Long Leave.- Lieutenants, Carpenter Lieutenants, and Engineer Lieutenants promoted from commissioned warrant officers and warrant officers under Article 299, clauses 1, 2 and 3, commissioned warrant officers, warrant officers, and men of the Royal
  8. 584


    Navy, and warrant officers and men of the Royal Marines borne on ship's books, are to be credited with an allowance at the rate of 81d. a day in lieu of victuals and messing allowance, during the period they are borne for pay while on long leave, i.e., leave exceeding 48 hours in duration.

  9. Offenders awaiting disposal, &c.-Persons sent home or awaiting passage home from a foreign station on account of misconduct, persons sentenced to imprisonment or detention, recovered deserters, leave breakers, absentees awaiting disposal, and men sentenced but waiting approval of warrant under Article 770, clauses 1 and 2, are to be formed into a separate mess whenever practicable and are then to receive the standard ration laid down in Appendix XVI., Part I., without spirit or any allowance in lieu and without any messing allowance ; but when they cannot be messed separately they may be victualled in the manner prescribed in clause (b), but without spirit or any allowance in lieu.
  10. Men in cells are to be victualled on the special scales of diet prescribed by Appendix XVI., Part I. (c).
  11. On Sunday.- In shore establishments and stationary depot ships, and in sea-going ships present and giving week-end leave at Sheerness, Chatham, Portsmouth, Portland, Plymouth, Harwich and Southampton, no issue of the standard ration is to be made on Sunday, except spirit for the men (other than temperance men) actually present. For that day, and for Christmas Day and Good Friday, the messes are to be credited with an allowance of 9½d. per man in lieu of the rest of the ration and messing allowance of 4d. ; any Service provisions that may be required on those days are to be taken up on repayment, as provided for in Article 1700. In the case of the fishery cruisers in home waters, this arrangement is also to be followed when the vessels are at their headquarters port on Sundays and week-end leave is given,
  12. Allowance in lieu off Ration.- In shore establishments and stationary depot ships only, chief petty officers' and first class petty officers' messes may be allowed the option of taking the money allowance mentioned in clause (i) (in addition to spirit or grog money in lieu) for every day in the week, or of receiving it on two days in the week and the standard ration and messing allowance of 4d. a day on the remaining five days. Such option, when exercised, is to apply to all the members of the mess, and is to be adhered to for the whole of the quarter.
  13. Paying Off at Home.-On the day of paying off at a home port the messes are to be credited with an allowance of 9½d. (in addition to grog money) in respect of every person proceeding on leave, in lieu of the standard ration and messing allowance of 4d. ; persons discharged direct to other ships or shore establishments without proceeding on leave are to be dealt with under Articles 1586, 1598 and 1686, and their names placed on a separate transfer list, the breakfast ration issued to them being claimed in the victualling account as an extra issue; persons remaining for the new commission are to be victualled in the ordinary manner.

1683. Persons not belonging to the Navy.- All persons not belonging to the Royal Navy, and not entitled to be victualled according to the scale for women and children, are to receive the standard ration, except those passengers

585


specified in Chapter XLL, Section I., for whom the messes to which they are attached receive the allowances set forth therein.

2. Workmen of the War Department detained beyond a day and night to complete work on board, and dockyard officers and men detained on board all night, will, in addition to the standard ration, be paid 4d. per head per diem to enable them to purchase any additional articles they may require from the canteen or from the stock of provisions on board.

In these cases, lists of officers and workmen so victualled are to be forwarded, with dates of victualling, by the Captain to the heads of the establishments to which they belong, in order that, whenever authorised, the proper deductions may be made from their wages.

3. Troops embarked in His Majesty's ships are to be victualled in all respects as seamen.

4. Women or children on passage are to be victualled in accordance with the scale laid down in the Transport Regulations.

1684. Persons to be Checked.- Persons who, if on board, are entitled either to messing allowance, provisions in kind, or provisions and messing allowances under Articles 1682 and 1683, are to be checked, and their provisions and messing allowance stopped:

  1. If sent to or victualled on board, other ships ;
  2. If victualled in the sick mess, or sick at hospital, sick quarters, or at home and entitled to sick allowance under Article 880 ;
  3. If absent on duty and entitled to compensation under Article 1517 ;
  4. If absent without leave;
  5. If absent on leave for upwards of 48 hours.

2. In such cases they are to be checked on the day on which they left the ship if they leave before noon, and on the day following if they leave after noon. Similarly, they are to be allowed their provisions for the day on which they return to their ships when they return before noon.

3. Victualling Leave find Check Books.-The provisions and messing allowances of the persons specified in clause I are to be checked by the Accountant Officer from the officers' victualling leave and check book kept in the ship's office, and from the " Gangway Victualling Check Book " kept by the Master-at-Arms.

1685. Men casually victualled.-When persons belonging to a ship are temporarily victualled in another of His Majesty's ships, a nominal transfer list, showing the dates between which they were victualled, and the amount (if any) credited to each person for messing allowance while on long leave [Article 1682 (f)] is to be forwarded to their own ships on their return.

1686. Men transferred from other Ships.-When men are drafted from one ship to another, their transfer lists are to be dated on the last day upon which they shall have been fully victualled, and the periods of their victualling, as shown in the ledger, are always to accord therewith.

2. Provisions issued but not utilised.-If any provisions shall have been issued previous to the men leaving the ship which cannot be used on the following day, the Accountant Officer may take credit for the same in his account, producing in support-of-his claim a certificate approved by the Captain.

1687. Permission to land Provisions.-Officers in command of ships at home ports may allow provisions (except fresh milk), not liable to duty, to be landed under the following restrictions:

  1. The permission is to be given to, or withheld from, individuals at the discretion of the Captain.
  2. 586


  3. None are to be landed without a pass from the Commanding Officer on
  4. form S. 263.
  5. Not more than 4 lb. of meat is to be taken ashore at any one time by any officer or person on board, and particular care is to be taken that the privilege is not exercised to the detriment of the mess generally.

1888. Substitutes.-No article of victualling is to be substituted for any other, except as laid down in Appendix XVI., and no additional issues are to be made, except under the Captain's authority, as provided for in Article 1680, or on repayment, as provided for in Article 1700.

2. Short Allowance.-Should the Senior Officer present deem it expedient, owing to depletion of the stocks on board, to direct. that the allowance of provisions be diminished, the short allowance shall be applicable to every person on board, and the portion of the allowance withheld is to be paid for at the current issuing prices (see 1700).

1689. Sick Mess.-When any patient is entered on the sick list, his spirit ration is to be stopped, unless otherwise ordered by the Medical Officer; should the latter consider a change of diet necessary, he is to inform the Accountant Officer in writing; the patient is then to be checked from his own mess, and transferred to the sick mess.

2. Ships with no Sick Mess.-In ships in which no sick mess can be formed, a patient on the sick list who requires a change of diet is to be specially victualled in his own mess, his ration and messing allowance being stopped, and the transactions shown in the books and accounts, in the same manner as though a sick mess had been formed.

1690. Extra Issues.-The Captain may authorise the issue of additional rations in any of the following circumstances :

2. Lime-juice.-A daily issue of lime-juice and sugar, in quantities not exceeding I oz. of each, may be made to every person on board on the requisition of the Medical Officer.

3. Engine Room, &c.-Persons employed in the engine room and stokehold and in coal trimming, when the ship is under way, may receive extra issues as follows :

  1. Oatmeal and sugar in the proportion of ½ oz. sugar to 2 ozs. oatmeal;
  2. Lime-juice, 1 oz. Sugar, J oz.

4. Men on duty at night, or men who at any time have been exposed to unusually severe weather, heavy extra work, such as coaling, &c., or other employment of an exceptional character, may receive an additional ration of

½ lb. bread or biscuit ;
6 ozs. preserved meat ;

together with :-

  1. ½ oz. soluble chocolate,
  2. ¼ oz. sugar; or
  3. 1/8 oz. tea,
  4. ¼ oz. sugar: or
  5. ½ oz. coffee,
  6. ¼ oz. sugar ; or
  7. One of the extra issues specified in clause 3.

5. It is not intended that these extra issues should be made more often than once in twenty-four hours to the same individual, except in very special circumstances. If the Captain considers a second issue necessary, he is to forward a special report of the circumstances to the Commander-in-Chief,

587


who is to transmit it to the Admiralty with an expression of his opinion as to the necessity for the second issue.

6. Men on Detached Duty.-When small numbers of men are prevented by the exigencies of the Service from being on board their own ships at the proper mealtimes, and are therefore unable to make use of their own rations, the Captain may sign a voucher (form S. 75a-revised) authorising each man to obtain provisions under the conditions detailed below.

The special meal allowances authorised are as follows:-

Dinner 6d.
Tea., supper or breakfast 3d.

and they may be paid under the following conditions:

  1. To men who are unable to use their own rations owing to their absence, for Service reasons, from their ships, under circumstances which do not admit of their taking with them a meal prepared from their share of the ordinary mess supplies;
  2. To men passing through and temporarily detained in barracks and stationary establishments at the home ports, for whom it is necessary to provide a meal or meals, although they may be borne elsewhere for victuals for the day ;
  3. No credit in respect of any individual is to exceed 9d. for a period of 24 hours;
  4. The allowance is to be credited to the men's own messes when they are provided with a special meal to take with them on leaving their ships; or to the messes in which they are actually provided with meals when they are temporarily detained in another ship or establishment; or the men may be provided with chits enabling them to obtain food to the value authorised from the canteen, if circumstances render this course more convenient;
  5. When men provided with food under this clause are also entitled to subsistence allowance, the cost of the meals supplied is to be abated from the subsistence allowance paid.

7. These meal allowance vouchers are to be issued only in exceptional cases when it has been impossible to arrange for the preparation of the meals beforehand, and all cases in which vouchers are issued are to be reported to the Admiralty on form S. 164.

8. Increased Meat Rations in War Time, &c.- In war time, or under other arduous conditions, the Service dinner ration of fresh and salt meat may be increased from j lb. to 1 lb. per man, and the ration of preserved meat from 6 oz. to 9 oz., by authority of the Commander-in-Chief or Senior Officer present.

9. Surveying Ships.-In ships employed on surveying or other exceptional service, extra issues of provisions, preserves and other special articles, supplied by the Admiralty from time to time, may be made at the discretion of the Captain.

10. Extra Issues of Spirit.-Extra issues of spirit are not to be made, except in very exceptional circumstances, and with the approval of the Senior Officer present. In such cases, a full report of the circumstances is to be made by the officer authorising the issue to the Commander-in-Chief or Officer Commanding the Squadron, who is to transmit it to the Admiralty, with an expression of his opinion thereon.

11. Extra Salt Meat.-If a complaint be made that the salt meat supplied has lost in boiling more than one-half of its original weight, the Captain is to order an inquiry into the circumstances ; if it be satisfactorily proved that the meat has been properly cut up and cooked, and that the loss has been occasioned

588


by fair boiling, he may at his discretion authorise the issue of extra raw meat of the same description equal to one-half of the original allowance complained of.

12. Candidates for entry who arrive after the dinner hour are, at the Captain's discretion, to be provided with a meal, although they may have been paid subsistence allowance for the same day. The provisions thus expended are to be credited in the accounts as extra issues.

1691. Extra Issues : when made, &c.-The extra issues referred to in the foregoing Articles are to be made at such times and in such manner as the Captain or Senior Officer may direct, as an addition to the standard ration; the Accountant Officer is to show them in the daily issue book (form S. 71), and to include them in certificate M. of the provision account (form S. 83).

1692. Extra Issue of Lime-juice.-When issued as an extra ration, the lime-juice and sugar, at the Captain's discretion are to be made into sherbet or mixed with the men's allowance of grog, but they are never to be used separately.

2. When troops on board are in charge of an Army Medical Officer, the Captain is to be guided by his recommendation as regards this extra issue.

1693. Spirit Ration.-No person is to receive a spirit ration in kind until he is 20 years of age.

2. No officers, except commissioned warrant officers and warrant officers, are entitled to the issue of a spirit ration.

3. When officers are detached on particular service and the mess stores are not available, the spirit ration may be issued in special circumstances, subject to the procedure laid down for other extra issues of spirit in Article 1690, clause 10.

4. Under no circumstances is spirit to be issued on payment.

1694. Spirit reduced below issuing strength.-Whenever spirit has become reduced 10 per cent. below proof the following additional quantities may be substituted for water in order that it may be issued at its ordinary strength :

10 per cent. under proof 1¼ gills

spirit in lieu of water.

11 per cent. under proof 1½ gills
12 per cent. under proof 2 gills
13 per cent. under proof 2½ gills
14 per cent. under proof 2¾ gills
15 per cent. under proof 3 gills
16 per cent. under proof 3½ gills
17 per cent. under proof 4 gills
18 per cent. under proof 4½ gills
19 per cent. under proof 5 gills
20 per cent. under proof 5¼ gills

1695. Allowance in lieu of Spirit.-All commissioned warrant officers, warrant officers and other persons entitled to the issue of a spirit ration in kind as part of the standard ration are to be allowed the option of receiving in lieu a money payment (grog money) calculated according to the scale laid down in Appendix XVI., Part II., which is to be paid on the ledger. This payment is also to be made to men under 20 years of age, and to boys.

The allowance in lieu of spirit is not payable to any person in respect of any period for which he is checked under Article 1684.

1696. Spirit Ration of persons absent.-When any person who is entitled to the issue of the spirit ration in kind as part of the standard ration and has

589


elected to receive it, is absent from the ship but is not checked, the ration is not to be issued, but a money payment at the rates laid down in Appendix XVI., Part II., is to be made to his mess in lieu thereof.

2. Stoppages of Spirit.-All authorised stoppages of spirit as punishments lapse to the Crown, except when the stoppages exceed 30 days for habitual drunkenness; in such cases men whose grog is stopped are to be paid for it on the ledger according to the scale laid down in Appendix XVI., Part II., from the expiration of the 30 days.

1697. Spirit, how and when issued.-The allowance of spirit for the ship's company is to be mixed with three parts of water to one of spirit, and issued every day on deck in the presence of such officer as the Captain may, appoint. It is, as a rule, to be issued at dinner time, but it may be issued later in the day, under the approval of the Captain, if exceptional circumstances render such a course desirable.

2. No raw spirit is ever to be issued except to commissioned warrant officers, warrant officers, and chief petty officers, and all sale, loan, transfer, gift or barter of spirit or other intoxicating drink to or with any of the ship's company by any person whatever is prohibited.

1698. Bungs of Spirit Casks.-The bungs of spirit casks are to be extracted by means of an iron pricker, whenever possible, and not by " flogging," a practice which is very detrimental to the bung staves, especially in the case of small casks.

SECTION II. MESSING ALLOWANCE.

1699. To whom payable.-The standard ration laid down in Appendix XVI., Part I., is restricted to the ordinary daily requirements of the ship's company in respect of the staple articles of diet, and in order to enable messes to purchase other provisions to supplement this ration according to their different tastes, a money payment at the rate of 4d. a day will be allowed, in addition to the following persons mentioned in Articles 1682 and 1683 :

  1. Commissioned warrant officers and warrant officers who elect to receive victuals in kind;
  2. Petty officers, seamen, and marines;
  3. Officers' Stewards and Cooks (when formed into a separate mess) ;
  4. Boy Artificers, Youths and Boys (except boys in stationary training ships) ;
  5. Dockyard officers and men detained on board all night;
  6. Workmen of the War Department detained on board beyond a day and night ;
  7. Troops, when embarked in His Majesty's ships.

2. This messing allowance is to be credited to the mess and not to the individual, and is not payable for any person in respect of any period for which he is checked under Article 1684.

3. Allowance in lieu of Meat.- With a view to enabling messes to provide themselves, if desired, with a special dinner of their own choosing on Sunday, every mess is to have the option of taking up no ration of meat on one day in the week, and of receiving, in lieu of the same, an additional money allowance of 3d. per man for that day; but such option is to be declared at the beginning of the month, and is to extend to the whole of that month.

4. Monthly Settlement.-At the end of each month the Accountant Officer is to deduct from the total amount due to the mess, in respect of messing allowance, Sunday dinner allowance, and under Articles 1690, clause 6, and

590

1696, clause 1, the cost of any government provisions purchased by the mess, as provided for in Article 1700, and also any sums due under Article 1754 ; having done so he is to pay the mess bills due to the canteen, so far as the sums in his hands will permit, any balance remaining being paid to the respective messes.

5. A statement (form S. 73) showing the disposal of the above allowances for each mess is to be drawn up by the Accountant Officer, and publicly exhibited for 24 hours previous to the settlement of the same.

1700. Provisions on repayment. The provisions on board, in charge of the Accountant Officer, are to be available for issue to all messes on repayment, under the following conditions:

  1. The prices to be charged are to be those laid down in the provision issue price list, or as the Admiralty may from time to time direct;
  2. The issues are to be made to messes only, any individual purchases being made through the mess caterer, and the total value of the issues to each mess is to be recovered from the mess at the end of the month;
  3. No spirit or lime-juice is to be issued on repayment, and the issue of fresh meat on repayment is to be limited to J lb. per head per diem in the case of persons who receive the standard ration in kind, and to ¾ lb. per head per diem in the case of officers and others not receiving the standard ration in kind. When fresh milk is supplied as the Service ration under Appendix XVI., Part I., it may also be issued on repayment for consumption on board, but not for the purpose of being taken on shore;
  4. The directions with regard to taking provisions on shore (see 1687) are to be strictly observed in the case of provisions taken up on repayment ;
  5. If, owing to any exceptional circumstances, the Captain is of opinion that the issue of provisions on repayment may unduly reduce the stocks on board before replenishment can be obtained, he is to place such temporary restrictions as he may consider desirable upon the issues, pending replenishment of the stocks.

2. The Captain is to arrange for suitable facilities to be given for taking up these provisions at short notice, and, if possible, for small quantities of the articles in chief request to be kept as a " ready issue stock ' obtainable at convenient hours during the day.

SECTION III. SUPPLIES, &C., OF VICTUALLING STORES.

1701. Demands.-The Accountant Officer is to submit all demands for provisions, clothing, or other victualling stores for the approval of the Captain, and is to make them on an authorised agent of the Admiralty or upon a government contractor or his agent whenever possible. His demands are at all times to be so framed as to provide in the most efficient manner for the probable requirements of the ship, according to the rate of expenditure which may be expected to take place.

1702. Fresh Provisions.-He is to take measures, by demands on a government agent or contractor should there be one at the port, or by purchase if necessary, to provide the requisite supplies of fresh meat, vegetables, and bread from day to day. Fresh provisions supplied under contract at home

591


ports are to be examined and dealt with as directed in Article 1709, and the instructions printed on forms S. 92 and 93 are to be carefully observed.

1703. The ship's company is to be supplied with fresh meat and vegetables whenever practicable, whether at home or abroad, and ships, when proceeding to sea and unlikely to touch at any port for supplies, are to take with them (for issue as part of the standard ration) as large a supply of potatoes as can be kept in a good and serviceable condition.

2. Fresh beef is to be received in quarters, and mutton in carcases ; these are to be cut up into the usual mess pieces in some convenient and public part of the ship open to the view of the ship's company, and under the particular inspection and supervision of such officers, petty officers, or non-commissioned officers of marines as the Captain may appoint.

1704. Bread.-In ships fitted with bakery plant, the arrangements in regard to baking are to be such as to admit of bread, under ordinary circumstances, being issued every day, The Captain may, however, sanction the occasional purchase of bread from the shore if, in his opinion, this course is advisable to afford relief to the staff employed in the bakery, or if the quantity that can be produced on board is insufficient for the requirements of the ship's company.

2. In ships not fitted with a bakery, arrangements may be made to bake bread in the ship's galley, whenever the Cooks or other ratings are qualified to do so and sufficient space is available, the flour and other ingredients required being issued by the Accountant Officer. If bread is not baked on board, arrangements are to be made, when the ship is proceeding to sea, and unlikely to touch at any port for supplies, to take on board three days' supplies of bread before leaving, whenever practicable.

3. Extra pay for bread-making is to be paid as follows:

    (a) In Ships not fitted with Bakeries.

    Allowances may be paid at the rates and under the conditions as to quantity produced specified in the following scale, provided that the number of persons in receipt of bread-making allowances does not exceed the number of Cook ratings allowed to the ship, and that the work is undertaken in addition to their ordinary duties :

     

    when the Quantity produced is not less than :-

      25 per cent. of the Full Allowance for the Ship's Company. 50 per cent. of the Full Allowance for the Ship's Company.75 per cent. of the Full Allowance for the Ship's Company.
    Chief Cook or Ship's Cook 6d. per diem. 9d. per diem. 1s. per diem.
    Other Cook ratings (or persons employed in lieu thereof) 4d. per diem. 6d. per diem. 8d. per diem.

    (b) In Shifts fitted with Bakeries.

    Allowances may, at the discretion of the Commanding Officer, be paid at the rates specified in the following scale, when the ratings employed in the bakery are engaged, in addition to their ordinary duties, in making bread for issue to other ships; the number of persons in receipt of bread-making allowances

    592


    is not to exceed three for any one day, and no payment is to be made if the extra quantity baked is less than 120 lb.

     

    When the Quantity of bread produced is from :-

    Rating.

    120 to 200 lb. 201 to 300 lb. 300 to 450 lb. 451 to 600 lb.
      Per diem. Per diem. Per diem. Per diem.
    Chief Ship's Cook or Ship's Cook 9d. 1s. 1s. 3d. 1s. 6d.
    Other Cook Ratings (or persons employed in lieu thereof) 6d. 8d. 10d. 1s.

    4. The vouchers for payment are to give full particulars in accordance with the above provisions.

    1705. Stocks o! Provisions and Medical Comforts.-The stocks of provisions and medical comforts on board His Majesty's ships (other than special service vessels, torpedo boat destroyers, torpedo boats, and submarines) are to be regulated on the basis laid down in Appendix XVI., Part III., which provides for a minimum stock of at least 30 days' supplies (other than fresh provisions) calculated at a war rate of consumption for the full complement, and for a maximum stock representing approximately three months' average expenditure.

    2. Clothing.-The stocks of clothing are to be regulated on the basis of a maximum of three months' average requirements.

    3. In special circumstances, the Commander-in-Chief or Senior Officer may authorise ships to fill up with quantities of stores for any longer period that he may consider necessary in excess of the maximum laid down, in which case ships are at once to report the fact direct to the Admiralty (Director of Victualling).

    4. The stocks on board special service vessels, torpedo boat destroyers, torpedo boats, and submarines, are to be regulated in accordance with the special establishments of stores drawn up for these vessels.

    1706. Supply Notes.-On every occasion of receiving a supply of provisions, clothing, or victualling stores, the Accountant Officer is to require from the person from whom they are obtained a supply note, on form S. 84 or 85, wherein, in the case of provisions, are to be shown the marks or date of warranty of every cask or package so received, together with the name of the person from whom they have been previously obtained, and also whence they were originally supplied ; he is carefully to compare these particulars with the receipts before signing them.

    These supply notes are to be retained in case they may be required for future reference.

    1707. Temporary Receipts and Supply Notes.-When daily or frequent supplies are received from His Majesty's ships or victualling yards, or from contractors, the Accountant Officer is to give temporary receipts (form S. 94) and to take supply notes for the same, and on the completion of the supplies, or at the close of each month when the supplies are continuous, he is to furnish complete receipts (forms S. 91 and 92) for the total quantities received.

    2. In the case of supplies from contractors, he is to take care, on furnishing these complete receipts, that all the temporary receipts are returned to him.

    593


    1708. Vouchers in Accountant Officer's Absence.-In the absence of the Accountant Officer, the vouchers for receipts or supplies are invariably to be signed on his behalf by the senior Assistant Paymaster or Clerk on board, who is to communicate to him, on the first opportunity afterwards, what quantities and description of articles he has signed vouchers for.

    1709. Supplies from Contractors.-All provisions and other stores received from contractors are to be immediately inspected and carefully examined by the surveying officers of the ship as to the quantity and quality; if they are in any way defective, or not in accordance with the conditions of contract, they are to be rejected and the surveying officer's report thereon immediately transmitted into office. Such report is to contain full particulars of the cause of rejection or amount of deficiency, so as to enable the Admiralty, or, on a foreign station, the Commander-in-Chief, to determine whether the penalties incurred by the contractor shall be enforced or not. In the event of the contractor refusing to replace articles so rejected or found deficient, the quantities required may, at the discretion of the Captain, be purchased under authority contained in Chapter XLV., in which case the purchase voucher is also to be transmitted into office with the report.

    2. Examination of Fresh Provisions.-Fresh meat, vegetables and bread from contractors are only to be surveyed in the following circumstances :--

    1. If in the opinion of the officers present at the weighing they axe inferior in quality ; or
    2. If complained of by the petty officers on behalf of the ship's company.

    1710. Receipt of Fresh Provisions.-Upon the receipt of fresh meat, vegetables, and bread, the quantities delivered are to be immediately weighed by the petty officer of the day, in the presence of the Ship's Steward, and under the superintendence of an Executive Officer.

    2. The superintending officer is at once to enter the quantities received in the deck log; and is also to report any error in the supply note to the Officer of the Watch. At the end of each week the quantities shown by the daily account book of provisions to have been received on board are to be compared with the log, and any discrepancies are to be investigated.

    3. Attendance of Accountant Officer. The Accountant Officer, or an Assistant Paymaster representing him, is frequently, and at uncertain periods, to be present at the weighing of fresh provisions, and also at the issue of provisions generally. The dates on all such occasions are to be noted in the daily account book, and initialled by the officer in attendance.

    1711. Marking of Packages, &c.-The Accountant Officer is to cause all casks or packages not properly marked, as may be the case when obtained by purchase, to be marked as soon as practicable.

    1712. Weight of Lime-juice.-When lime-juice is obtained in casks or liquid measure, one imperial gallon is to be considered equal to ten pounds, and it is to be converted into weight at such rate, and brought on charge in the account accordingly. In issuing lime-juice, one gill will be found equal to five ounces.

    1713. Supplies from Victualling Yards.-Provisions supplied from victualling yards or ships are not to be refused on the plea of their being old or unfit for keeping. If there is reasonable ground of objection to such supplies, the Accountant Officer is to apply to the Captain for a survey thereon.

    1714. Return of Surplus Articles.-The Accountant Officer is to keep in close touch with the stocks of provisions, clothing, and other articles in his

    594


    charge, and if any are in excess of requirements, he is to inform the Captain, and obtain his approval, to return the surplus quantities into store, whilst they are fit for re-issue.

    2. Except as laid down in clause 1, no serviceable stores are to be returned into store during the commission, without the written order or approval of the Senior Officer. An attested copy of every such order or approval is to be sent into office with the accounts, and another is to be sent, with the invoice, to the Store Officer receiving the stores.

    1715. Survey on Stores under Warranty.-The Accountant Officer is to make timely application to the Captain in order that all. provisions supplied under warranty may be properly surveyed within seven days before its expiration, and he will be held responsible for any omission of this duty in the event of these articles subsequently proving defective. Salt provisions supplied under warranty are not to be surveyed unless there shall appear sufficient cause, from the condition of any of the casks which have already been opened, for the examination of the remainder.

    1716. Stowage of Provisions.-Provisions are to be stowed under the Navigating Officer's directions and responsibility, in such manner that those of each description of the oldest date can be always readily got at for first expenditure, and the Accountant Officer is to afford such information as may be requisite to enable this to be done.

    2. Dry Provisions.-In the stowage of dry provisions care is to be taken that the whole stock of any one description is not stowed in one hold whenever it is possible to dispose of it in two holds.

    1717. Stowage of Spirit.-No spirit or wine is to be stowed elsewhere than in the spirit room except as provided for by Article 540, clause 16.

    1718. Stowage of Biscuit.-Biscuit is always to be stowed in the bread room ; it is not to be started into bulk, except in very particular circumstances, or when tanks or other receptacles shall have been specially provided for the purpose ; whenever this Regulation is departed from, a copy of the Captain's order, setting out the reasons, is to be sent into office, and it is also to be noted in the numbers and contents books.

    2. Biscuit Dust.-Any accumulation of biscuit dust is to be preserved for return into store ; it is to be taken credit for on the account, as distinct from biscuit, but shown in the same column in red ink.

    1719. Inspection of Provisions and Medical Comforts.-The Accountant Officer is frequently to inspect the provisions and victualling stores on board in order to ascertain their condition, and, whenever possible, to remedy any defects which may be discovered. He is to satisfy himself, so far as practicable, that all supplies of provisions are sweet, wholesome and good when sent on board, and that all casks and packages are sound and full.

    2. The stocks of medical comforts are to be carefully examined at least once every six months by the Medical and Accountant Officers, and steps taken to replace any which in the opinion of the Medical Officer are not sufficiently good and fresh for issue to the sick.

    1720. If Inspection not made.-If any circumstances should prevent the Accountant Officer from properly performing the duties referred to in Article 1719, he is to obtain the Captain's certificate to the fact and to the cause thereof, and transmit the same into office ; and in the event of a subsequent condemnation, the certified omission and cause are to be noted on the report of survey.

    595


    1721. Replacement of Pickle.-If it should be found, on inspection, that any pickle has leaked out from the casks of salt meat or suet, they are to lie forthwith filled up and made tight, pickle being reserved for that purpose from such as are opened for expenditure.

    2. Defective Casks.-When casks are found defective and they cannot be made good, their contents are to be immediately started into sound and proper casks for their preservation. When biscuit is discovered to be damp, the Accountant Officer is to inform the Captain, that the requisite directions for its being aired and dried may be given.

    1722. Preserved Meat.-The greatest possible care is to be taken in the packing, transit, and stowage of preserved meat, so that the tins may not be injured either by nails, by concussion, by chafing, or by the forcing of tins into cases too small for them.

    2. Surveys on Injuries.-In all reports of survey on preserved meat it is to be specially stated whether the injuries leading to the meat becoming bad appear to have resulted from any want of care ; and, if so, to whom such want of care is to be attributed.

    1723. Clothing Room.-The clothing room is never to be appropriated to any other use or purpose whatever than the stowage of clothing and bedding; the key is to be kept in the possession of the Accountant Officer, who is to inspect the room. Should he at any time find indications of damp, moth or vermin, he is immediately to inform the Captain, who will cause the earliest opportunity to be taken for its being cleared, and for such other measures being adopted as may be necessary for the correction of any defects, and the future protection of the articles stowed therein.

    1724. Casks of Half-boots and Shoes.-The casks in which half-boots and shoes are packed are to be opened from time to time, the half-boots and shoes taken out, exposed to the air, and thoroughly freed from mildew; they are not to be repacked until perfectly dry.

    1725. Inspection of Ullages.-The Accountant Officer is occasionally during the quarter to inspect the ullages of provisions, noting the result in the daily account book ; he is also on, or immediately before, the last day of each quarter to see that all the ullages are weighed or measured, and is to cause any adjusting entries found necessary to be made in the daily account book, in order that the actual remains may be carried forward to the daily account book for the next quarter.

    1726. Sacramental Bread and Wine.-The bread and wine required for the celebration of the Holy Communion, in ships bearing Chaplains, is to be supplied by the Accountant Officer, who is to purchase the bread, and draw from a victualling yard and keep in his charge such quantities of the Sacramental Wine as the Chaplain may deem necessary. As a general rule, before a ship leaves England a sufficient supply to last for her probable absence should be obtained.

    1727. Seamen's Library.-The Accountant Officer will have the sole charge of the seamen's library, and will be responsible for the books therein being duly taken care of, and accounted for in the clothing account according to the instructions contained in form S. 83.

    2. The Captain is to direct the library to be opened for the issue and return of books at such times and on such days of the week as he may deem most expedient, and is to appoint the Naval Schoolmaster, or, when none is borne,

    596


    such other person as he may deem fit, to manage the issue and return of the books, under the directions of the Accountant Officer, who is to be guided by the printed directions contained in the catalogue.

    3. Quarterly Muster of Books.-At the end of each quarter, and on paying off, the Accountant Officer will muster and examine the books with the assistance of the Naval Schoolmaster. A report on form S. 108 of the result of this examination is to accompany the clothing account.

    1728. Latrine Paper.-The Accountant Officer is to demand latrine paper from the victualling yard at the rate of one ream per month for every 50 of the complement, and is to account for the same in the implement account.

    1729. Accounting for Packages, &c.-All casks, cases, and other packages issued from the victualling yards will be shown on the supply notes sent with the stores under two headings :-

    1. Those to be brought on charge by the Accountant Officer, and
    2. Those not required to be taken on charge.

    The following are the packages which are to be taken on charge by the Accountant Officer and carefully preserved for return into store :-

    All iron-bound casks, except salt meat casks.

    Wood-bound casks, except wood drums. (Ships at home ports and

    Portland only.) Bags. Cases for library books. Lime-juice cases. Biscuit cases and canisters. Tea canisters. Stone jars, wickered. Tobacco cases. Mess trap cases. Implement cases. Clothing cases.

    The remainder of the packages do not require to be taken on charge, and may (unless they are considered to be in sufficiently good condition for return into store, and it is convenient and economical to do so) be broken up and used as fuel, or thrown away, when empty.

    2. Casks used for other purposes.-Whenever casks or bags are used for repairing others, or when casks are used for targets, &c., a statement, approved by the Captain, showing each service on a separate voucher, e.g. :-

    For targets,

    „torpedo purposes,

    „repairing buckets and other naval stores,

    repairing tubs and other victualling stores,

    and the number expended for each service, is to be rendered by the Accountant Officer as a voucher to his account.

    3. Should the Captain, in a case of necessity, direct the Accountant Officer to supply staves and headings of casks, herein directed to be preserved, to the Engine Department for any purpose, a copy of the Captain's order and the Engineer Officer's receipt must be forwarded as vouchers with the Accountant Officer's accounts.

    4. Spirit Casks.-When a spirit cask is emptied, salt water is immediately to be poured into it. Casks supplied with or for liquids are not to be shaken, except in case of necessity, when they are to be very carefully taken to pieces, and the staves and heading pieces so marked and packed that they can be easily set up again.

    597


    When empty spirit casks are returned into store, a note is to be made against the entry thereof in the numbers and contents book, showing how the cask is disposed of.

    5. Shaken Casks.-Whenever the casks herein directed to be preserved are shaken on board, they are to be taken credit for on the victualling account, and the proper number of staves and heading pieces, and the quantity of iron hoops debited in lieu.

    6. Hoops.-When casks are brought on charge, the hoops upon them are not to be separately accounted for, as casks are in all cases to be received, supplied, or returned with their proper number of hoops.

    7. Packs are to be accounted for as staves and headings, according to the number contained in them, arid the iron hoops as loose hoops.

    8. When cooperage articles or mess utensils are shaken, the staves and heading pieces, when returned into store, will be credited to the Accountant Officer according to the number of articles to which the victualling yard officers consider them equal. The iron hoops belonging to them are in all cases to be returned as a part thereof.

    9. The iron hoops from salt meat and suet casks expended for fuel are not to be accounted for nor returned into store, but are to be thrown overboard ; those from all other casks are to be preserved and brought on charge for return into store ; but those landed at foreign depots are to be retained for expenditure or sale there, and are not to be sent to England. .

    1730. Good Shooting Badges.-Each Commander-in-Chief or Senior Officer on a foreign station is to send home, so as to reach the Admiralty by the end of October of each year, an estimate of the number and description of good shooting badges likely to be wanted on the station under his command during the following financial year, with a detailed list of the ships to which they are to be issued, and the numbers required for each ship.

    2. The badges will then be sent to each flag-ship for distribution.

    3. Badges for ships on the home stations will be supplied by the victualling r-ards on demand, as in the case of all other badges.

    4. They are to be taken on charge and accounted for by the Accountant Officers of the flag and other ships on their clothing accounts, and the credits for their issue to the prize-winners are to be supported by certificates from the Captains.

    1731. Uniform Clothing, &e., of Royal Marines.-The Accountant Officer is to have charge of the uniform clothing, necessaries, and accoutrements furnished from the divisional headquarters, and from victualling establishments for issue to marines, being guided by the directions given in Articles 1164, 7.165, and 1166 as to demanding these articles, and their receipt and issue.

    2. He is to take them on charge in his clothing account, and is to account for them, including the casks and wrappers, in the usual way.

    3. Supply Notes.- He is to forward with his clothing account the supply ,totes received from Quartermasters of divisions or from victualling establishments, on which he is to note that the articles have been duly received and debited.

    4. Issues of gratuitous Clothing.-On the issue notes for uniform clothing and half-boots issued gratuitously, which are to be in duplicate, he i : to note that the articles have been duly credited by him.

    The issues of gratuitous clothing and boots to the men from the several divisions are to be credited separately.

    The original issue note is to be forwarded in each case to the Commandant of the division concerned, and the duplicate is to remain as a voucher to the account, the date the original was sent being noted thereon.

    598


    5. Disposal on Paying Off.-Uniform clothing, whether supplied for gratuitous issue or for issue on repayment, remaining in charge of the Accountant Officer and which is no longer required to be kept on board the ship is to be returned to the Quartermaster of the division from which it was drawn. The same course is to be followed with respect to articles other than clothing which bear the mark of the division from which they were received. Other articles, not being clothing or bearing a divisional mark, are to be returned to the nearest divisional headquarters. The Quartermaster's receipt is in each case to be transmitted into office with the clothing account.

    6. Dead and Run Marines.-The annual clothing of dead or run marines collected by the Marine Officer, under Article 1164, clause 16, is to be duly taken on charge with a view to being returned to the Quartermaster of the division from which it was received, as provided in clause 5 of this Article, unless it be deemed proper to destroy it to avoid infection.

    7. Stocks of Marine Clothing and necessaries for issue on repayment are to be kept as low as possible, only sufficient being retained on board to provide for probable requirements during absence from a port of supply. Ships stationed at ports at which there is a store of marine clothing are to obtain their supplies as required for issue, and other ships calling at such ports are to take the opportunity of completing the men's kits, and returning any articles not likely to be required.

    8. Misfitting Annual Clothing is to be returned to divisional headquarters at the first available opportunity, except from ships on the Mediterranean station, when it is to be returned to the marine clothing depot at Malta.

    9. Annual survey of Remains.-Remains of marine clothing and necessaries are to be surveyed annually, on 31st December, or oftener if necessary. All articles are to be examined before being returned into store, and those found damaged are to be surveyed in the usual manner, and a copy of the surveying officer's report attached to the delivery voucher.

    10. Supplies for Mediterranean Station.-On the Mediterranean station all supplies, except cloth tunics and frocks (see Article 1166), are to be obtained from the marine clothing depot at Malta, and are to be dealt with in the same manner, as to vouchers and account, as those received from divisions and victualling establishments. Any articles to be returned into store should be sent to the depot with the usual vouchers.

    SECTION IV. ISSUES AND RETURNS.

    1732. Service Weights and Measures.-In issuing provisions, clothing, &c., no weights or measures other than those provided from His Majesty's stores are to be used, and in order to ensure their accuracy, as well as for the satisfaction of the persons on board, they are from time to time, but, if practicable, at least once a year, to be compared with the standard weights and measures kept for that purpose at all victualling yards ; a certificate of their examination stating whether they were found to be accurate or were rectified is to be transmitted into office with the next victualling account.

    1733. Order in which to issue.-Every article of provisions is to be -issued in regular turn according to its age. In the event of any condemnations or losses occurring in consequence of any deviation from this rule, the Accountant Officer will be held responsible.

    1734. Issue out of order.-If any article is found on inspection to be more liable to decay than others of the same species of older date, the Accountant Officer is to apply to the Captain for a survey thereon, in order to justify its

    599


    being taken for expenditure out of due course, and is then to issue the same. In such a case the report of survey is to be transmitted into office with his account, and a reference made in the numbers and contents book against the article so issued.

    1735. Serving out Provisions.-A petty or non-commissioned officer is always to be present, as the representative of the ship's company, when provisions are weighed off, measured, or issued. This duty is not to be deputed to the same man, but is to be taken in rotation by all the available petty and non-commissioned officers. The quantities of spirit measured off for the officers and ship's company, and of chocolate and sugar weighed for the coppers, are to be certified on form S. 71 by the officer or senior petty officer present. The proportions required for the ship's company are to be placed under the sentry's charge immediately after they have been weighed or measured, and the non-commissioned officer of the guard is to see that the chocolate and sugar are actually placed in the coppers and used. Tea and coffee are to be issued to the messes in a raw state, and facilities are to be afforded to enable the messes to prepare the beverages themselves. (Vide also 1710, clause 3.)

    1736. Issues to Sick Mess.-Wine, lime-juice and sugar, or other articles in the Accountant Officer's charge required by the Medical Officer for the use of the sick, under Article 1272, are to be supplied to him on his written demand, the Accountant Officer taking a receipt for the quantity so furnished, which is to be transmitted into office with the victualling account. The Accountant Officer is to furnish the Medical Officer with a supply note corresponding in every particular with the receipt referred to. A similar course is to be pursued when soap is supplied, but a separate receipt is to be taken.

    2. Articles forming part of the standard ration are not to be included in this receipt, but the quantities issued to the sick mess, as shown in the daily issue book (S. 71), are to be totalled monthly, and their correctness certified therein by the signature of the Medical Officer.

    1737. Issues to other Ships.-Whenever the Accountant Officer has obtained the Captain's authority to make supplies to other ships, he is to send therewith supply notes, and is to obtain receipts in duplicate, one of which is to be sent into office with the accounts and the other retained on board. See 1706 (Supply Notes).

    2. When provisions are supplied they are to consist, as far as practicable, of equal proportions of the oldest and newest on board.

    1738. Issue of Bedding on first entry.-A set of bedding consisting of 1 bed, 1 blanket and 2 bed covers will be supplied gratuitously to all men and boys on first entry into the Royal Navy, provided they are required to sleep on board and are not granted the loan of bedding. See 1739 (Marked Bedding).

    2. Free Kit on entry.-Men and boys of the ratings specified below who on first entry into the Royal Navy engage for continuous or special service, are to be supplied gratuitously with the whole of the compulsory articles of kit, as laid down in the Uniform Regulations:

    Seaman and Stoker classes. Sick Berth Attendant. Second Cook's Mate. Boy Artificer. Boy Writer. Ship's Steward's Boy.

    600


    Men of the Seaman and Stoker classes are to be supplied with the following articles in addition, viz. :

    Seaman class

    1 pair black leather shoes.
    1 pair brown canvas shoes.
    2 check shirts.

    Stoker class

    1 pair half boots.
    2 check shirts.

    In some cases, as laid down in the Uniform Regulations, a portion only of these kits will be issued on first joining, and the balance later.

    3. Transfers or Re-entries.-Men transferred from the Royal Marines, and continuous or special service men who re-enter the Royal Navy after discharge as boys or with less than four years' service from the age of 18 are to be treated 'as first entries in respect of the free issue of clothing and bedding.

    4. Officers' Stewards or Cooks who have completed five years' service as such are to be treated as first entries in respect of the free issue of clothing if allowed to transfer to, or re-enter in, any of the ratings mentioned in clause 2.

    5. Other men so transferred or re-entered who have previously been credited with a clothing gratuity under Article 1436, or supplied gratuitously with kit in kind, are to be allowed a free issue of clothing within a limit of value equal to that of the articles included in the " free kit " of the new rating, but not in the kit of the rating in which the previous service was rendered. No free issue is to be made unless a change of uniform is involved.

    6. A free issue of bedding is to be made under the same conditions as in the case of first entry to non-continuous service men allowed to transfer to, or re-enter in, continuous or special service ratings, provided that they have not received a free issue, or the bedding gratuity under Article 1437, during the last five years of their previous service.

    7. Cases of re-entry or a change of rating that are considered to require exceptional treatment with regard to the free issue of clothing or bedding are to be referred to the Accountant-General.

    8. Men not entitled to Free Issue.-Men who, on entry or re-entry, are not entitled to the free issue of the complete kit, may receive clothing, &c., if necessary, to an amount that will not bring them in debt to the Crown more than two months' wages.

    9. Hat Ribbons. Two hat ribbons are to be supplied free of charge to every man on joining a ship or establishment when an alteration in the name on the hat ribbon is necessary, except in cases where a man is transferred at his own request or through his own default, in which event the fact is to be noted on his transfer list.

    Supernumeraries on first joining a ship of the Home Fleets or a ship or establishment at the home ports are to receive one hat ribbon only, the issue of the second ribbon being deferred until the completion of two months' service in the ship or establishment.

    1739. Marked Bedding for Marines, &c.-The bed, blanket, and two bed covers and hammocks, complete with clews, lanyards and lashings supplied to each non-commissioned officer and man of the Royal Marines on embarkation are not to be issued gratuitously, but are to be lent only. These articles, being the property of the Crown, will be stamped with the broad arrow in blue, and they are to be retained in the charge of the Accountant Officer, who is to show them in his clothing accounts as bedding in use by marines. They should be transferred from ship to ship with the men, provided that no extra cost is incurred thereby.

    2. Marines are to retain the use of marked bedding and hammocks while attached to ship's police on probation.

    601


    3. Coast Guard Men, &c.-Similar articles are to be lent to Coast Guard men when embarked for service in the Fleet or for drill and to non-continuous service band ratings who would otherwise be entitled to the gratuitous issue of bedding on first entry or to the bedding gratuity on re-engagement.

    4. Africans and Asiatics, when serving on board His Majesty's vessels in climates where blankets are necessary at night, are to be lent the requisite bedding, a supply of which is to be marked and kept exclusively for their use.

    5. Pilots. Marked bedding may be lent to revenue and quarantine officers, and to pilots temporarily on board in the execution of their duty, as well as to troops embarked for passage, should there be no troop bedding on board, but no charge is to be made on account of the bedding so lent.

    1740. Issue of Tobacco.-Tobacco is to be weighed in the presence of two. petty officers, and is to be issued publicly on deck in the presence of the officers of the respective divisions, and under the authority of the Captain. Manufactured tobacco supplied in tins from a victualling yard need not be weighed.

    1741. Limit of Tobacco issue.-At home, tobacco and soap is to be served out once a month, and abroad, as the Captain may direct ; the quantity of tobacco is not to exceed 1 lb. per month for each person on the home station, and 2 lb. per month for each person on a foreign station, but if not taken up by the individual at one serving, it is not to be issued to him, in addition, at any subsequent serving; neither is it to be supplied to any person who is not in the habit of using it, nor to officers or boys under 18 years of age.

    1742. Prices to be charged.-All articles of clothing, as well as soap and tobacco, whether supplied from His Majesty's stores or ships, or purchased on the public account, are to be issued to persons on the ship's books, at the prices shown in the established scales, or at such other prices as the Admiralty may from time to time direct. The authority for any prices charged, other than those shown in the established scales, is always to be inserted on form S. 107.

    1743. Issue of Clothing and Bedding.-The following procedure is to be observed with regard to the issue of clothing and bedding:

    2. The men are to insert their requirements on the clothing issue notes (form S. 80) and hand them to the officer of their division, who, after approval, will lodge them with the Accountant Officer. Care is to be taken to insert, legibly, the full particulars required by the form, and also details as to sizes, &c.

    3. The Accountant Officer will then insert the values of the articles to be issued and will examine the requisition, more especially with a view to ascertaining

    1. In the case of a new entry, whether the charge for the articles required will bring the individual in debt to the Crown more than two months' pay.
    2. In other cases, whether, taking into consideration any allotments, &c., the men have sufficient wages due to cover the value of the articles they require.
    3. That the quantities demanded are not unreasonably large.

    4. Any requisition that, in his opinion, is irregular, is to be submitted to the Captain for directions.

    5. In the event of a man being in urgent need of clothing, but not having sufficient wages due to entitle him to the issue, the Captain may, at his discretion, direct such articles as may be considered absolute necessaries to be

    602


    supplied. In such. cases the fact that clothes have been issued is to be recorded in the Remarks column of the ledger, this clause being quoted as the authority.

    6. Having satisfied himself as to the correctness of the requisitions, the Accountant Officer is to cause the articles to be prepared for issue at the earliest convenient opportunity (see Article 551).

    7. All issues of clothing are to be made publicly from the clothing issue room in the presence of an officer of the man's division and of the Accountant Officer, or their representatives, and the men are to attend at such times as may be arranged to receive the clothing demanded, each man signing the issue note in the place provided for his signature, as he receives the articles.

    8. Immediately after each issue, the Accountant Officer is to post the details on the issue notes into the clothing issue book (form S. 79), and make the requisite charges against the men's names in the ledger. Form S. 79 is to be totalled at the end of each quarter, and the totals (with the addition of the issues of soap and tobacco) should agree with the particulars inserted on form S. 107, and the credit and debit in the clothing account and cash account, respectively.

    1744. The clothing issue book and notes being the official records of the articles issued, are to be retained until formal information has been received that the ledger and the clothing accounts for the quarter have been passed in office.

    1745. Examination of Ullages.-At least once a quarter, and more often if necessary, the Accountant Officer or Assistant Paymaster is personally to examine and see measured, counted or weighed, the ullages of clothing, tobacco, and soap, and he is to ascertain whether the results correspond with the quantities on charge in the clothing account. .

    1746. Issues to Officers and Marines.-Officers may be permitted to take up clothing, soap, and tobacco, provided that such issues are limited to the quantities really necessary for personal use and comfort, the clothing issue note (form S. 80) being used for the purpose.

    2. Marines may be supplied with these articles under the same regulations as for seamen.

    1747. Supplies to Pilots.-Pilots, if embarked for any length of time, may, with the Captain's approval, be supplied with clothing, tobacco, and soap on their paying for the same in cash to the Accountant Officer.

    1748. Return of Stores to Victualling Yard.-Stores returned to a victualling yard are to be very carefully packed, and the packages marked. Opened bales or packages of clothing are to be put into casks, which are to be marked on the outside with the word " Clothing," and a list of the contents is to be put inside each cask ; in addition to which, the Accountant Officer is to furnish the master of the lighter with an inventory of everything put on board, which is to be compared with the lighter's cargo book, in order that any discrepancies may be rectified before the lighter quits the ship.

    2. The Accountant Officer is to send, under seal, with each cargo of provisions, clothing, and victualling stores returned into store, an invoice or supply note, as laid down in Article 1708, and is also, wherever practicable, to send therewith the Ship's Steward, or some other trustworthy person, to see the articles safely delivered at the victualling yard.

    3. Ullages of clothing returned to the victualling yard will not be opened except in the presence of the Accountant Officer or of the Ship's Steward.

    603


    4. In the case of stores returned from His Majesty's ships at Sheerness and Chatham to the Royal Victoria Yard, Deptford, the following arrangements are to be observed:

    Padlocks are provided with which the hatches of the Government lighters employed on this service are to be secured by the Accountant Officer, or his representative, as soon as the loading of the lighter is complete.

    The keys of such padlocks are never to be entrusted to the ship-keeper, but so soon as the hatches are secured, the keys are to be transmitted by the Accountant Officer direct to the officer in charge of Royal Victoria Yard, who is to retain them in his custody until the Accountant Officer's representative arrives to verify the stores.

    1749. Provisions, &c., on re-Commissioning.-When the ship is ordered to be paid off for re-commissioning, the Accountant Officer is to return all unserviceable provisions, medical comforts, and victualling stores, clothing, soap, and tobacco into store ; the serviceable he is to keep on charge for transfer to his successor, or to his own account if continued in the ship.

    2. Ships fitted with bakeries paying off for re-commissioning are to return into store all biscuit that has been on board for a period of two years.

    SECTION V. LOSSES.

    1750. Stores damaged or deficient.-Whenever the contents of any cask or package shall be found damaged or deficient in quantity, a survey is to be held in accordance with Article 1837 ; but if there is reason to believe that the deficiency or damage is attributable to misconduct or negligence on the part of any person, or if the contents of any package have entirely disappeared, the Captain is to order an inquiry into the facts of the case.

    2. A full report of all the particulars, stating whether blame is attributable to any person, is to be made by the officers appointed to investigate the case, and is to be transmitted into office with the accounts, after receiving the Captain's approval.

    3. Due to misconduct, &c.-If such deficiency or damage shall have been occasioned by the misconduct or negligence of any person on board, the Captain will give directions for the value, calculated at the price shown in the victualling rate book, or such proportion as he may see fit, to be charged against the offender's wages in the ledger, a notation to that effect, stating the amount charged, being made on the report referred to in the preceding clause.

    1751. Unavoidable loss.-When a loss occurs by unavoidable accident, a certificate describing in detail the circumstances, the steps taken for the recovery of the articles, or if none could be taken, explaining the reason and stating that no blame is attributable to anyone on account thereof, signed by any officer or other .person who may have witnessed the occurrence and approved by the Captain, is to be sent into office with the accounts.

    1752. Losses through negligence, &c.-If any article in the Accountant Officer's charge be damaged or lost through misconduct or negligence, he is to inform the Captain, who will, if he shall be satisfied as to the facts, direct the value calculated at the price shown in the victualling rate book, or such proportion as he may see fit, to be recovered from the wages of the person responsible, and forward a statement of the circumstances into office.

    1753. Books lost.-Every case of loss of or damage to books belonging to the seamen's library, &c., is to be reported by the Accountant Officer to the Captain, who will inquire into the matter, and if it should appear that the

    604


    book has been lost, or damaged beyond reasonable wear and tear, by culpable negligence or misconduct, he is to direct the value thereof to be charged against the offender ; in all cases the Captain's decision is to be noted on the quarterly return of books lost.

    1754. Mess utensils lost, &c.-The value calculated at the prices shown in the victualling rate book, or such proportion thereof as the Captain may see fit, of any losses or damage by neglect of the mess utensils supplied in His Majesty's ships is to be recovered from the messing allowance due to each mess at the end of every month.

    2. For this purpose the mess utensils are to be inspected by the Accountant Officer, or an Assistant Paymaster representing him, monthly prior to the payments of messing allowance being made.

    3. The Accountant Officer is to take credit in his cash account for the full amount due for messing allowance, the sums recovered for losses, &c., being debited under the head of Vote 2, Appropriations in Aid.

    1755. Embezzlement, &c.-The instructions contained in Articles 1792, 1793 and 1810, as to forbidding the use of stores for private purposes, the prevention of embezzlement, and as to special reports to be made in the case of losses of stores due to theft or of prosecutions under the Public Stores Act, 1875, are applicable to provisions and victualling stores.

    1756. Deficiencies in Liquids.-Deficiencies in the contents of casks of spirit or other liquids, caused by evaporation or absorption, are to be made good on their being supplied to other ships, or on being delivered to the Accountant Officer's successor, if he is superseded ; his own claim for the quantities so expended in filling up during the period of the victualling account is to be supported by a certificate (form S. 103) signed on each occasion by the commissioned officer witnessing the operation.

    SECTION Vl. ACCOUNTS.

    1757. Receipts.-The Accountant Officer is to take care that all receipts for supplies are properly signed and delivered before leaving any port at home or abroad, and that all accounts for supplies for His Majesty's Service are closed, and the necessary vouchers given to and obtained from the contractors and vendors.

    1758. Records to be kept.-The following books, for the record of all transactions relative to the victualling accounts, are to be kept by him or under his immediate supervision, in accordance with the instructions contained therein, and he will be held responsible for their accuracy:

    Form S. 71a. Daily issue book. (Spirit and standard ration.)

    To be sent into office with the victualling accounts

    Form S. 71b. Daily account book of provisions.
    Form S. 81. Mess book.
    Form S. 72. Daily issue book of provisions issued on repayment.

    To be retained on board until the account has been passed in office.

    Form S. 72a. Daily abstract of issues on repayment.
    Form S. 104. Numbers and contents book To be transferred to successor.

    1759. Entries in Books, &c., how made.-All entries in ship's books and accounts of the receipt, expenditure, or disposal of money, stores or provisions

    605


    are to be made in ink, with the exception specified in form S. 71a. Erasures are strictly prohibited ; if an erroneous entry be made, it is to be clearly lined through and the correct words or figures substituted, every such correction being initialled by the person making it.

    1760. Accounts to be rendered.-An account of the receipt and expenditure of provisions and clothing is to be compiled for the same period as the ledger or for any broken period of the Accountant Officer's charge, and is to be transmitted into office, within 42 days from the date of its closing if from a flag or depot ship, and within 30 days from any other ship. This account is to be rendered on form S. 83, and is to be prepared in strict accordance with the instructions contained therein.

    2. An account of the officers' mess traps on board ships and vessels, other than torpedo boats or torpedo boat destroyers, is to be rendered in accordance with the instructions contained in Enclosure No. 24 to Guard Book containing Special Memoranda, and form S. 100, Parts I., II. and III.

    3. An account of the implements, &c., and chief petty officers' mess traps is to be rendered on paying off or supersession of Accountant Officer in the case of ordinary ships, in accordance with the instructions contained in form S. 83, Part II.

    In the case of stationary ships and all other vessels and establishments which are not paid off and re-commissioned in the ordinary sense, this account is to be rendered annually on 31st December, or on supersession of Accountant Officer.

    1761. In Tenders or Prize Vessels.-An account of the receipt, disposal and remains of provisions, clothing, and victualling stores on board any prize vessel or tender which does not render a separate account, is to be kept by the officer in command of such vessel and furnished by him, together with any vouchers appertaining thereto, to the Accountant Officer of the parent ship ; this account, in the case of a tender, is to be rendered weekly if circumstances admit, as well as on the last day of each quarter, and in the case of a prize vessel as frequently as practicable.

    1762. Tenders : mode of rendering.-In the case of provisions, a separate account for tenders is to be rendered by the Accountant Officer, but the accounts for clothing, implements, &c., are to be embodied in those of his own ship.

    2. Should any tender be absent and delay be likely to occur in the rendering of the provision account for the tenders, the Accountant Officer is to take credit for the remains of provisions on board the tender at the time of her proceeding on detached service, i.e., on the day her crew are checked absent on the ledger, and transmit a separate provision account with all the necessary vouchers, statements, and other documents for her from that date to the end of the quarter, so soon as he shall have obtained the necessary particulars from the Commanding Officer.

    3. He is likewise to send a similar account for the tender to the end of each quarter should she continue so long absent; and, on her rejoining, he is to transmit a like account from the ending of the last one, taking care to debit his own account with whatever provisions and other articles remain on board the tender when her crew are revictualled in the ship.

    4. When the accounts of tenders are incorporated with those for the ship, the general transactions of the ship are to be grouped together in the accounts in the order of their occurrence; but those for each tender are to be shown in a distinct group under the tender's name, except as directed in the victualling account with respect to supplies from the home yards.

    606


    1763. Tenders' Receipts.-The officer in command of a tender or prize vessel is always to state its name, as well as that of the parent ship, in all his accounts and correspondence. When there is no Accountant Officer on board, he is to sign receipts for all supplies and transmit them to the Accountant Officer of the parent ship for counter-signature.

    1764. Vouchers for Tenders.-Supplies to different tenders are to be separately vouched for each quarter, and the debits in the accounts are to correspond with the vouchers given ; they are to be inserted in the order of their occurrence under the vessel to which they relate, except as regards supplies from the home yards which, in the case of tenders not rendering separate accounts, are to be dealt with as directed in the victualling account, and shown under the general transactions for the ship.

    1765. Transfer of Crew to another Ship.-If the crew of any tender or prize vessel be removed to another ship before the provisions, victualling stores and clothing have been expended, the remains are to be taken on charge by the Accountant Officer of the ship receiving them, who is to give receipts for them to the officer in command of the vessel. These are to be forwarded by the latter officer to the Accountant Officer of the ship to which they properly belong.

    1766. Consignments : mode of dealing with.-Victualling stores received on board any of His Majesty's ships for conveyance are not to be debited in the victualling account, but the Accountant Officer is, after delivery of the stores, to receive and transmit the endorsed bill of lading to the Director of Victualling in a letter approved by the Captain.

    2. The Accountant Officer to whom stores are consigned, whether by His Majesty's ships, transports, or freight ships, on receipt of the consignment, is to endorse the bill of lading or supply note (see clause 3) presented by the officer of the conveying ship, and to state thereon whether the stores have been received in good condition or otherwise, and in the case of deficiencies he is to enumerate them and to state whether they appear to be due to any want of care on the part of the conveying ship. He is to report, on receipt of the stores, without delay by letter addressed to the Director of Victualling and approved by the Captain, giving a copy of his endorsement on the bill of lading.

    3. When stores are consigned by the Accountant Officer for conveyance to His Majesty's yards or ships, he is to make out supply notes and receipts for all such consignments in duplicate. One supply note and one receipt are to be sent to the consignee in the usual course ; the duplicate supply note is to be delivered to the officer of the conveying ship, and the duplicate receipt, when signed by this officer, is to be retained by the consignor.

    1767. Naval, &c., Brigades on Shore.-The following regulations are to be observed with reference to the accounts for naval and marine brigades serving on shore, when the men belonging to them have been checked for victualling on the books of their respective ships :-

    1. When seamen, including detachments of marines without a separate staff, are landed or brigaded for service on shore in circumstances that do not admit of their being victualled from one of His Majesty's ships, either directly or in the manner prescribed for tenders, a Paymaster or Assistant Paymaster is to be appointed to take charge of all provisions, victualling stores, seamen's clothing, &c., landed and supplied for the use of the force, and he is to render quarterly accounts of the receipt and expenditure thereof, as nearly as possible in the manner of Accountant Officer's accounts for ships.
    2. 607


    3. When a battalion of marines, with a constituted regimental staff, is similarly employed, and not victualled from any of His Majesty's ships, the Acting Quartermaster is to be provided with a copy of the King's Regulations, and directed to render quarterly accounts to the Accountant Officer, as nearly as possible in accordance there with, of the receipt and expenditure of all provisions, victualling stores, seamen's clothing, and other articles, including marine necessaries, in his charge, for which purpose he is to be supplied as an Accountant Officer of His Majesty's ships with the necessary forms.
    4. The Acting Quartermaster is also to be instructed to transmit with each victualling account a certified nominal list of the men borne on the books of the battalion during the period thereof, showing the number of days each man was actually victualled. The periods, with dates, of any absences in hospital or otherwise are also to be noted. In order that the value of the seamen's clothing and marine necessaries issued may be duly charged against the wages of the men, he is to forward without delay to the Accountant Officer of each ship upon the books of which the men were borne, a list, in duplicate, of the issues made to the men belonging to such ship ; one list is to be retained by the Accountant Officer as a voucher to his own account, upon which the issues so made are to be debited as supplied by the Quartermaster, credit being taken for them in the general list of issues for the ship ; the other list, after the Accountant Officer has certified thereon that the several amounts have been charged in the ship's books, is to be returned as soon as possible to the Quartermaster for transmission into office with the quarterly accounts for the battalion. These quarterly accounts are also to be accompanied by a proper abstract of the several certified lists, showing the total quantities issued during the quarter, and the aggregate amount charged.

    Notification of the appointment of naval or marine officers for the service in question is to be made without delay to the Secretary of the Admiralty. The question of remuneration for keeping and rendering the accounts will be taken into consideration with reference to the special circumstances of each case.

    1768. Camp Equipage, &c.-All articles of camp equipage or military stores issued by the War Department to officers and men of the Navy, when brigaded on shore with His Majesty's land forces, are to be duly accounted for by the naval officer in command of the naval brigade, who will be held responsible for any deficiencies, unless such deficiencies are fully explained and satisfactory documents produced to account for all the articles.

    608

    ^ back to top ^